The Occupational Safety and Health Administration (OSHA) mandates that all employers with more than 10 employees—except those in exempt low-risk industries—must maintain a record of work-related injuries and illnesses. Those who are required to maintain these records use OSHA’s Form 300- Log of Work-Related Injuries and Illnesses, or an equivalent or state-specific form. A summary of that log – OSHA 300A- is then posted every year by February 1st.
OSHA Form 300A must be certified by a company executive and posted in a conspicuous location where notices to employees are customarily posted. The notice must be posted even if there were no workplace-related injuries or illnesses.
You can find more detailed information on this form at this OSHA fact sheet.
There are a number of businesses that OSHA considers low-risk industries (such as accounting and payroll services) that are “partially exempt” from this requirement. These employers are not required to keep OSHA injury and illness records unless they are asked in writing to do so by OSHA, the Bureau of Labor Statistics (BLS), or a state agency operating under the authority of OSHA or the BLS. All employers, including those partially exempted by reason of company size or industry classification, must report to OSHA any workplace incident that results in a fatality, in-patient hospitalization, amputation, or loss of an eye.
A full list of the industries exempt from OSHA recordkeeping requirements can be found here.
In addition to these internal recordkeeping requirements, certain employers with 20 or more employees must submit their OSHA 300A form online by July 1. The website for submission is OSHA’s Injury Tracking Application (ITA), which can be found here.
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